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 Data Protection Privacy Statement 

In this Annex we explain how Resolute Logistics Recruitment Solutions Ltd manages your personal data. 

Collection and use of personal data 

  1. Purpose of processing and legal basis 

 

Resolute Logistics Recruitment Solutions Ltd will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients. 

In some cases we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards. 

The legal bases we rely upon to offer these services to you are: 

  • Your consent 

  • Where we have a legitimate interest 

  • To comply with a legal obligation that we have 

  • To fulfil a contractual obligation that we have with you 

 

  1. Legitimate interest 

 

This is where Resolute Logistics Recruitment Solutions Ltd has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us. Where Resolute Logistics Recruitment Solutions Ltd has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows: 

  • Managing your database and keeping your records up to date; 

  • Contacting you to seek your consent where needed; 

  • Providing work-finding services to you, including sending your information to our clients where you have demonstrated an interest in doing that particular type of work but not expressly consented to you passing on their cv; 

  • Contacting you with information about similar products or services that you have used recently 

 

  1. Recipient/s of data 

 

Resolute Logistics Recruitment Solutions Ltd will process your personal data and/or sensitive personal data with the following recipients: 

 

  • Clients that you introduce or supply individuals to within the Logistics, Transport and Manufacturing Sectors, 

  • Candidates’ former or prospective new employers that you obtain or provide references to 

  • The Recruitment and Employment Confederation (and any other trade body that you are a member of who may have access to your candidates’ data) 

  • Any other third parties who carry out audits to ensure that you run your business correctly or line with your 

  • Payroll service providers who manage your payroll on your behalf 

  • Other recruitment agencies in the supply chain (e.g. master/neutral vendors and second tier suppliers); 

  • Your insurers 

  • Your legal advisers 

  • Social networks 

  • Your IT and CRM providers 

  • Any public information sources and third party organisations that you may use to carry out suitability checks on work-seekers 

  • Government, law enforcement agencies and other regulators 

  • Trade unions; 

  • Any of our group companies; and 

  • Any other organisations an individual asks you to share their data with. 

 

  1. Statutory/contractual requirement 

 

Your personal data is required by law and/or a contractual requirement (e.g. our client may require this personal data), and/or a requirement necessary to enter into a contract. You are obliged to provide the personal data and if you do not the consequences of failure to provide the data are: 

  • We will be unable to supply you to a client without this data 

 

Overseas Transfers 

Resolute Logistics Recruitment Solutions Ltd will not transfer the information you provide to us to countries outside the European Economic Area (‘EEA’) for the purposes of providing you with work-finding services. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein. 

Data retention 

Resolute Logistics Recruitment Solutions Ltd will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time. 

The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services. 

We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation. 

Where Resolute Logistics Recruitment Solutions Ltd has obtained your consent to process your personal, we will do so in line with our retention policy. Upon expiry of that period Resolute Logistics Recruitment Solutions Ltd will seek further consent from you. Where consent is not granted Resolute Logistics Recruitment Solutions Ltd will cease to process your personal data. 

Your rights 

Please be aware that you have the following data protection rights: 

  • The right to be informed about the personal data Resolute Logistics Recruitment Solutions Ltd processes on you; 

  • The right of access to the personal data Resolute Logistics Recruitment Solutions Ltd processes on you; 

  • The right to rectification of your personal data; 

  • The right to erasure of your personal data in certain circumstances; 

  • The right to restrict processing of your personal data; 

  • The right to data portability in certain circumstances; 

  • The right to object to the processing of your personal data that was based on a public or legitimate interest; 

  • The right not to be subjected to automated decision making and profiling; and 

  • The right to withdraw consent at any time. 

 

Where you have consented to Resolute Logistics Recruitment Solutions Ltd processing your personal data you have the right to withdraw that consent at any time by contacting the Director lindsey.thompson@resolute-logistics.co.uk. 

There may be circumstances where Resolute Logistics Recruitment Solutions Ltd will still need to process your data for legal or official reasons. We will inform you if this is the case. Where this is the case, we will restrict the data to only what is necessary for the purpose of meeting those specific reasons. 

If you believe that any of your data that Resolute Logistics Recruitment Solutions Ltd processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary. 

You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above. 

Automated decision-making 

Resolute Logistics Recruitment Solutions Ltd does not use automated decision-making processes. 

Complaints or queries 

If you wish to complain about this privacy notice or any of the procedures set out in it please contact the Director lindsey.thompson@resolute-logistics.co.uk. 

You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to. 

If, during the course of a temporary assignment, the Client wishes to employ me direct, I acknowledge that Resolute Logistics Recruitment Solutions Ltd will be entitled either to charge the client an introduction/transfer fee, or to agree an extension of the hiring period with the Client (after which I may be employed by the Client without further charge being applicable to the Client). 

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